Article Processing Charge

WARAQAT: Jurnal Ilmu-Ilmu Keislaman is a peer-reviewed scholarly journal published by STAI As-Sunnah with SINTA 3 accreditation. To maintain publication quality and ensure the sustainability of the journal, we implement an Article Processing Charge (APC) for every article accepted for publication.

1. General APC Policy

1.1 Basic Principles

WARAQAT applies a full open access model where all published articles can be freely accessed by readers worldwide without any subscription barriers or access fees. Authors are not charged for submitting manuscripts; fees are only charged for articles that have been accepted after a rigorous review process. All cost components are explained in detail and transparently to authors. APC funds are used to ensure quality review processes, professional editing, and sustainable publication with international standards.

1.2 Peer Review System

Every manuscript submitted to WARAQAT undergoes a rigorous double blind review process to ensure academic quality and objectivity of assessment. In this system, the identities of both authors and reviewers are kept confidential, allowing the evaluation process to proceed objectively and fairly. Each article is reviewed by at least 2 (two) expert reviewers who are competent in their field. Reviewers are selected based on their expertise and experience relevant to the manuscript's topic. The review process includes assessment of methodology, research originality, significance of scholarly contribution, writing structure, and alignment with the journal's scope.

1.3 When is APC Charged?

IMPORTANT: APC is ONLY charged after your article has gone through the peer review process, been declared ACCEPTED by the editor based on reviewer recommendations, and you receive an official Letter of Acceptance (LOA) from the editorial team. Rejected articles or those still under review are NOT CHARGED ANY FEE.

2. APC Fee Breakdown

Total APC Fee: IDR 1,000,000 (One Million Rupiah)

No	Cost Component	Fee (IDR)
1	Review and Manuscript Evaluation Fee Includes expert reviewer honorarium, review process coordination, and academic evaluation	IDR 500,000
2	Editing and Proofreading Fee Language editing, writing improvement, format consistency checking, and reference verification	IDR 200,000
3	Layout and Template Fee Article layout arrangement, formatting according to journal template, and print version preparation	IDR 100,000
4	DOI and Indexing Fee DOI (Digital Object Identifier) registration, crossref, and indexing fees in international databases	IDR 100,000
5	Online Publication and Maintenance Fee Journal website hosting, OJS maintenance, server security, and article accessibility	IDR 100,000
TOTAL FEE		IDR 1,000,000

3. Payment Procedure

3.1 Payment Steps

The APC payment process begins after you receive a Letter of Acceptance (LOA) via email. Along with the LOA, an APC invoice will be sent containing detailed costs and complete payment information. Authors then make payment via bank transfer to the account stated in the invoice. After making payment, authors must send proof of transfer to email p3m.assunnah@gmail.com with subject "APC Payment Proof - [Submission ID]". The editorial team will verify payment within 1-2 working days. After payment is verified, the article will enter the editing and layout process for publication preparation according to the publication schedule.

3.2 Payment Deadline

APC payment must be made within a maximum of 14 (fourteen) days from the invoice date. If the deadline is exceeded without confirmation, the article will be postponed to the next issue.

3.3 Bank Account Information

APC Payment Account:
Bank: Bank Muamalat
Account Number: 2140012878
Account Name: Abdul Raafi (Editor WARAQAT)
Bank Code: 174

*Complete account information will be included in the official invoice

4. Fee Reduction and Waiver Policy

4.1 Discount for Internal Authors

50% Discount (IDR 500,000) is given to permanent lecturers of STAI As-Sunnah who are first author or corresponding author, as well as active students of STAI As-Sunnah by attaching an active student certificate from the institution. This discount is given as a form of appreciation to internal academic community and to encourage research productivity within the STAI As-Sunnah environment. Authors must attach a certificate from the institution when sending payment proof.

4.2 Fee Waiver

Full fee waiver (100%) can be given to several specific categories of authors. First, authors from Low-Income Countries according to World Bank classification can apply for fee waiver. Second, authors experiencing financial difficulties with accountable evidence can also obtain a waiver. Third, articles that are the result of undergraduate, master's, or doctoral student research with supervisor recommendation can be considered for fee waiver.

Waiver Application Procedure: Authors who wish to apply for a waiver must send a request letter to email p3m.assunnah@gmail.com by attaching supporting documents such as certificates, proof of student status, or other relevant documents. The request will be processed by the editorial team within a maximum of 5 working days. The decision regarding waiver approval will be informed to the author via email along with the reason for the decision.

5. Refund Policy

Under certain conditions, APC refunds can be made with the following provisions. If the author cancels publication after making APC payment but before the article is published, funds will be refunded at 50% of the total payment. If an error from the editorial side causes the article not to be published as it should, funds will be refunded 100% to the author. However, if the article has been published online and can be accessed by the public, there is no refund under any circumstances because all publication processes have been completed.

6. Rights and Obligations

6.1 Author Rights After APC Payment

After APC payment is verified and the article passes all editorial process stages, authors have a number of rights guaranteed by the journal. The article will be published open access so it can be freely accessed by readers from around the world without geographical or financial barriers. Each article will receive a permanent DOI (Digital Object Identifier) to facilitate citation and article tracking in the global academic community. The article will be indexed in national and international databases to increase research visibility and impact. Authors will receive an official publication certificate from the journal as proof of published scholarly work. Authors also get access to professionally laid-out article PDF files according to journal standards. If available, authors will receive regular updates on their article's access statistics and citations.

6.2 Author Obligations

Authors whose articles have been accepted have a number of obligations that must be fulfilled for smooth publication process. APC payment must be made according to the deadline specified in the invoice. Authors must send clear payment proof for verification process by the finance team. Copyright Transfer Agreement documents must be completed and signed as proof of copyright transfer to the journal. All information provided to the editorial must be correct and accountable academically and legally. Authors are also obliged to respond to every correspondence from the editorial regarding the publication process in a reasonable time, including minor revisions post-acceptance if necessary.

7. Frequently Asked Questions (FAQ)

Q: Is there a fee for submitting articles?

A: There is absolutely no fee for submitting articles to WARAQAT. The submission process is completely free and open to all researchers. APC fees are only charged for articles that have gone through the review process and been declared accepted for publication.

Q: What if my article is rejected after review?

A: Rejected articles are not charged any fees whatsoever. APC only applies to accepted articles that will be published. If an article is rejected or requires major revision that cannot be completed, there is no financial obligation from the author.

Q: Can payment be made in installments?

A: Currently our payment system does not provide installment options, so payment must be made in full. However, if there are significant financial constraints, authors can apply for a waiver or payment time extension by providing clear reasons and supporting documentation.

Q: Are there any additional fees besides APC?

A: There are no additional or hidden fees. The IDR 1,000,000 fee covers all processes from post-acceptance until the article is published online, including editing, layout, DOI, indexing, and permanent hosting.

Q: How long will the article be published after payment?

A: After payment is verified, the language editing and layout process takes about 2-4 weeks depending on article complexity and editorial queue. The article will be scheduled for publication in the next issue according to the established journal publication calendar.

Q: Can I request an invoice for claiming to my institution?

A: Yes, of course. An official invoice with journal letterhead and invoice number will be provided to every author whose article is accepted. This invoice can be used to submit claims or reimbursement for publication fees to your institution or funding agency.

8. Transparency and Accountability Policy

WARAQAT is fully committed to managing APC funds transparently, accountably, and responsibly for journal sustainability and publication quality improvement. Funds collected from APC are used entirely to finance quality peer review processes by involving competent expert reviewers, improve professional editing and proofreading quality to ensure articles are free from language and format errors, maintain and improve journal digital infrastructure including servers and OJS systems, ensure permanent article accessibility with secure backups, increase journal indexing and visibility in reputable international databases, and editorial team capacity development through regular training and workshops.

IMPORTANT NOTES: This APC policy may change at any time according to journal evaluation and development. Any changes will be officially announced through the journal website with adequate notice. For articles already submitted before policy changes, the APC policy applies at the time the article is accepted not at submission. All official communications regarding APC will use email p3m.assunnah@gmail.com, please be aware of fraudulent emails claiming to represent the journal.

9. Contact and Further Information

Contact Us

For further questions regarding APC, payment process, or other journal policies, please contact the WARAQAT editorial team through the following contacts:

WARAQAT Editorial Team: Jurnal Ilmu-Ilmu Keislaman
STAI As-Sunnah
Jl. Darmo No.13, Ujung Serdang, Kec. Tj. Morawa
Kabupaten Deli Serdang, Sumatera Utara 20362
Indonesia

Email: p3m.assunnah@gmail.com
Website: https://waraqat.assunnah.ac.id/index.php/WRQ
WhatsApp: +62 895 0770 1629
Operating Hours: Monday - Friday, 08.00 - 16.00 WIB (GMT+7)